Chief of Staff
Chief of Staff
Athlete Ally seeks a motivated, detail-oriented leader to fill the open role of Chief of Staff (CoS). The hire will play a critical role in helping the organization continue the significant momentum and growth we have achieved over the past few years — helping to ensure everyone has equal access, opportunity and experience in sports — regardless of sexual orientation, gender identity or gender expression.
The Chief of Staff’s primary responsibilities will include:
The CoS will act as a key member of the leadership team helping ensure strong financial management and financial health of the organization. This includes:
- Partnering with the ED, Athlete Ally’s treasurer, and Board leadership on annual budget planning;
- Owning the financial reporting processes that occur monthly and quarterly;
- Owning the day-to-day oversight of the organization’s expenditures;
- Partnering with the staff on vendor management, and advising on budget requests from staff related to onboarding new vendors and broader expenditure requests;
- Advising on different ways to strengthen and streamline the systems and processes that underpin our financial modeling and management;
- Partnering with external accountants to own our Accounts Payable processes, ensure vendors are onboarded into our A/P system seamlessly, and invoices are paid on-time.
Operations & Governance
Currently, the CoS helps drive key elements of Athlete Ally’s operations portfolio, including:
- HR tasks to help onboard new employees;
- Project management related to staff reviews and organizational planning;
- Partner with Board leadership related to organizational governance (policies and practices);
- Spearhead Athlete Ally’s audit process, partnering with our auditors on the annual process.
Strategic Projects & Partnerships
Athlete Ally has a number of large scale, annual partnerships with corporate funders, foundations, and other stakeholders. These partnerships require the involvement of staff members across the organization, helping execute these agreements. The CoS will help manage these projects and partnerships, including:
- Acting as a primary point of contact for our partners;
- Bringing in the appropriate staff members when necessary to drive pieces of the partnership forward;
- Ensuring that all elements of the partnership are driving forward effectively, which at times includes numerous independent projects with various stakeholders internally with our partners.
Cross-Functional Staff Partnership & Oversight
The CoS will be a close partner with all members of the staff, ensuring effective communication and collaboration across the organization. The CoS will:
- Meet regularly with each member of the staff, obtaining updates about ongoing work; offering feedback and advice as necessary;
- Based on your knowledge of projects and expertise, bring in relevant staff members, board members and partners to help drive work forward;
- Triage requests from the staff requiring feedback from Executive Director and/or Board; provide feedback yourself when appropriate, and pull in Executive Director and/or Board when necessary;
- Act as the primary point of contact for the staff to bring questions, concerns or feedback to when necessary.
Executive Director Partnership
The CoS will be a trusted partner and confidant of the Executive Director. They will:
- Meet regularly with the Executive Director, updating him on the progress of work, securing feedback where necessary;
- Act as a stand-in for the Executive Director when he has a conflict; advise him when/if he should participate in meetings vs where the CoS or another staff member would be better placed;
- Act as a confidant to the Executive Director, and be able to have and hold difficult conversations, with sensitive or confidential information at times;
- Understand how and when to effectively take work off of the Executive Director’s plate, while ensuring the quality of the deliverables remain of the utmost quality.
External Visibility & Thought Leadership
As the CoS, you’ll be an integral part of Athlete Ally’s leadership team, and will act as an external representative and spokesperson for the organization. This includes:
- Speaking with media about Athlete Ally’s work;
- Attend conferences and events (when/if that’s feasible again!) as the organization’s representative;
- Participate in introductory calls with potential new partners, new sponsors, new donors and more.
Currently, the CoS performs executive assistant/administrative responsibilities for the organization’s Executive Director. This includes:
- Partnering with the ED on coordinating his calendar and scheduling his meetings;
- Provide calendar management for org-wide events, such as Board meetings, Board committee meetings, organizational events, and more;
- Lead coordination of administrative tasks for the staff and board; For example, managing catering needs of in-person Board meetings, staff retreats, etc.
- Familiarity with LGBTQI+ community and relevant challenges/issues
- Firm understanding of the relevant intersections of sport and social justice as well as general sports knowledge
- High EQ; and demonstrated ability to navigate complex, nuanced dynamics and cultures
- Strong writing, editing and communications skills
- Keen attention to detail
- Ability to manage multiple tasks at once in a fast paced environment
- Ability to work within the constraints of a small team
- Strong commitment to social justice work and Athlete Ally’s mission
- 6-8 years of relevant work experience
- Understanding of financial modeling, financial planning and managing operating budgets
- Understanding of nonprofit governance structures and best practices
- Project management experience, with demonstrated ability to build and deepen relationships with partners, helping achieve successful outcomes with large-scale projects (such as multi-year, six-figure sponsorships/partnerships)
- Prior experience working with a Board of Directors or governing board structure
About Athlete Ally
Athlete Ally believes sport will change the world when it welcomes and empowers all people. As a leading national nonprofit working at the intersection of sport and LGBTQI+ equality, Athlete Ally works to end the structural and systemic oppression that isolates, excludes and endangers LGBTQI+ people in sport. We educate individuals and institutions to understand obstacles to inclusion for LGBTQI+ people and how they can build an inclusive culture within their athletic communities. We work to ensure sport governing bodies, teams and leagues adopt policies that reflect the diversity of their constituents. We incubate athlete activism to advance LGBTQI+ equality in and through sport.
Athlete Ally is an equal opportunity employer. We do not discriminate on the basis of race, ethnicity, national origin, age, familial status, military status, religion, disability, genetic information, sex, sexual orientation, or gender identity and expression.
We also recognize that oppression disproportionately affects the most marginalized in society, and we are committed to building an inclusive environment for all. We especially welcome and encourage applications from people of color, indigenous people, transgender and gender-nonconforming people, and people with disabilities to apply.
The anticipated salary range for the role is $80,000-100,000 commensurate with a candidate’s experience and geographic location.
Please submit your resume and cover letter to [email protected].
Data Management Intern
Athlete Ally is seeking a part-time Data Management Intern to assist with administrative, research and special projects.
Responsibilities include, but are not limited to:
- Helping maintain donor and grant databases and files, including calendaring deadlines, logging donations and tracking donor appreciation efforts
- Working closely with the Development Associate on managing coding for all online donations, including imputing gift details into the donor database (Salesforce)
- Helping to track correspondence from the Executive Director and Director of Development to major donors in Salesforce, including preparing and administering donor acknowledgement letters
- Supporting staff with logistics associated with special events, including the annual Action Awards gala: tracking and coding event gifts, assisting with silent auction logistics and managing promotional materials.
- Conducting prospect research on individual, foundation and corporate donors
An ideal candidate must:
- Be responsible, flexible, hard‐working, ethical, and committed to the mission of Athlete Ally
- Possess a high level of organizational skills and be detail oriented
- Possess solid oral and written communication skills
- Be skilled at a variety of computer skills, e.g., Microsoft Word and Excel are mandatory; knowledge of others, specifically Salesforce, is a plus
- Be able to juggle multiple tasks
Time commitment: Minimum of 10 hours per week; minimum 3 month commitment, with 6 months desirable.
Compensation: Athlete Ally will provide each intern with a monthly stipend to cover travel expenses (a monthly metrocard, or equivalent value, of $127/month during the duration of the internship), plus a daily stipend of $10 for lunch a maximum of 3 days/week (if in New York office). There is opportunity for school credit if allowed by the college/university of applicant.
To apply: Email cover letter and resume to Sharif Dodd at [email protected], Re: “Application for Data Management Intern.” Deadline is rolling.